In Praise of Faxing: 5 Top Reasons Businesses Still Rely on It

Despite the rapid evolution of digital communication tools, the venerable fax machine continues to hold its ground. This really shows how tech from the 1800s still knocks it out of the park today because it was built to last and keep changing with the times.

But it’s not just the fax machines of old that are still in play – online faxing services have revolutionized the practice, making it relevant even in a world dominated by cloud storage and e-signatures. Nowadays, businesses aren’t asking if faxing has gone the way of the dodo. Instead, they’re curious about how it’s morphing to meet today’s needs. Far from being a thing of the past, online faxing is hitting its stride, marrying the dependable aspects we’ve always liked with the perks of digital ease.

Do Businesses Still Use Fax Machines?

Two key principles, security and dependability, underscore the persistent preference for fax machines among established enterprises. The enduring use of fax machines in such sectors is attributed to their transmission via telephone lines, drastically minimizing the risk of meddling or third-party eavesdropping. Physical fax equipment, unconnected to digital networks, thwarts cyber intrusions, safeguarding information during transmission.

Unlike digital methods, faxes bypass potential digital pitfalls such as hacking, ensuring that the documents reach the intended recipient without falling into a virtual void like a spam folder.

Top Reasons Businesses Still Rely on Fax

It must be said that although the fax is used in business and there are many reasons for this, to a large extent it is no longer the analog fax that we used to think about. Do you know how to fax from an iPhone? Today, skills and knowledge regarding send fax from iPhone are more important than the ability to use a fax machine. In terms of cost benefits, efficiency and convenience, fax using iPhone is far superior to fax machines.

1 Saves Time and Money

In today’s fast-paced world, traditional fax machines have become nearly obsolete. The shift towards digital fax solutions is evident as they offer enhanced efficiency, resulting in significant time and cost savings for individuals and businesses alike. Unlike the traditional counterparts that often entail ongoing expenses for paper and toner supplies, digital faxing incurs minimal costs, primarily associated with inbound and outbound communication.

2 Fear of Hacking

Traditional fax machines operate via telephone lines, reducing the risk of message interference or eavesdropping. Because they are not connected to digital networks, they offer a layer of protection against cyber threats, ensuring the security of your sent and received faxes.

Conversely, e-faxes bypass telephone lines, transmitting messages over the internet. Despite their advanced compatibility with standard fax machines, e-faxes do not inherently provide the same level of security as their analog counterparts.

3 Secure Connection

In an era where the Internet inundates every aspect of communication, traditional faxing stands apart as a peer-to-peer exchange. This method entails one fax machine establishing a connection with another to transmit information. This point-to-point communication is favored in industries where confidentiality is paramount, such as healthcare and legal sectors, due to its reduced susceptibility to interception unlike emails or other online data transfers. However, the rise of e-faxing has not overlooked security concerns. Still, it’s best to complement your cybersecurity strategy when using fax. For example, you can add VPN to Microsoft Edge and get an additional level of encryption. It will prevent a whole range of cyber attacks: from data interception to DDoS attacks.

4 Legal Clearance

Surprisingly, faxes retain their legal standing and are regularly accepted as evidence in courts and tribunals globally. For those requiring a robust method of delivering critical documents or contracts to clients or third-party entities, faxes offer an unparalleled level of reliability due to their immutable nature. In contrast to their electronic counterparts, faxed documents are less susceptible to alterations, ensuring the integrity of the content is preserved. While the transmission of electronic documents is not without merit, faxes provide a higher assurance of document fidelity, which might be paramount in transactions where proof of send is crucial.

5 Confirmation Pages

In considering whether fax machines have lost their relevance, one must consider the enduring significance of documents such as confirmation pages. Contrary to the belief that these devices have become relics, fax machines maintain their prominence in business exchanges. This is largely due to the role of confirmation pages, which serve as indisputable proof of message receipt. A confirmation page acts as a formal acknowledgment that the recipient has obtained the faxed material.


Fax machines, with a long history in communication technology, continue to hold their ground in today’s digital landscape. For sending confidential and sensitive materials, faxing remains a preferred method. If you require a secure transmission method with reduced risk, consider utilizing fax services for your important documents.